Send calendar reminders by email and text automatically

Turns Google Calendar into an automatic reminder system with daily emails, text alerts, and a live dashboard.

How the work actually flows

It branches. Any that apply are taken.

Pattern: Multi-Choice (6) · Simple Merge (5)

flowchart TD trig(["scheduled calendar check runs"]):::trigtime s0["read todays events from calendar"]:::svc s1[("log notifications to sheet")]:::store trig --> s0 gx{"○ which reminder is due"}:::gate s0 --> gx p00["email daily schedule summary"]:::task gx -->|"daily summary"| p00 p01["text short overview"]:::task p00 --> p01 p10["text reminder 15 minutes before each meeting"]:::task gx -->|"meeting reminder"| p10 p20["send week ahead preview on sunday"]:::task gx -->|"weekly preview"| p20 jn{"○ log notification sent"}:::gate p01 --> jn p10 --> jn p20 --> jn jn --> s1 out[/"reminders sent and logged automatically"/]:::out pay{{"fewer missed meetings, trackable reliability"}}:::pay s1 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itAn outside serviceA record or sheetAny that applyPaths rejoinResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Voice & PhoneEmail AutomationMessaging & NotificationsSpreadsheet & Database OpsReporting & AnalyticsScheduling & Calendar
Connects
Google CalendarGoogle SheetsMailchimpSendGridTwilio
Featured in

The problem it solves

You or your team forget meetings because reminders live only in a calendar nobody checks closely. Tracking whether reminders actually went out, and how reliably, is another manual chore on top of everything else.

Who it fits

Teams or solo operators who rely on a shared calendar and want reliable, hands-off reminders.

How it works

  1. Every morning, the system reads today's events from Google Calendar
  2. It emails a daily schedule summary and texts a short overview
  3. Fifteen minutes before each meeting, it sends an individual text reminder
  4. Every Sunday, it sends a preview of the week ahead
  5. Every notification is logged to Google Sheets, feeding a live dashboard
What you get

Meetings you show up to on time

You get a daily heads-up on today's schedule plus a quick text moments before every meeting, so nothing catches you off guard.

What you get

Automatic email and text reminders plus a Google Sheets dashboard tracking what was sent and how reliably.

What you need

A Google Calendar, Google Sheets, Mailchimp or SendGrid, and a Twilio account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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