Automate your website's contact form, newsletter, and AI chat

One system captures newsletter signups, forwards contact form messages, and lets an AI assistant answer visitor questions.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4)

flowchart TD trig>"visitor interacts with website"]:::trig s0["Detect visitor action type"]:::svc s1["Handle visitor request"]:::task trig --> s0 gx{"× newsletter contact or chat question"}:::gate s0 --> gx p00["Save subscriber email"]:::task gx -->|"newsletter signup"| p00 p10["Forward message to inbox"]:::task gx -->|"contact form"| p10 p20["AI answers from project data"]:::task gx -->|"chat question"| p20 p00 --> s1 p10 --> s1 p20 --> s1 out[/"Captured leads and answered visitor questions"/]:::out pay{{"No missed leads or repetitive answering"}}:::pay s1 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceOne path onlyResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsEmail AutomationAPI & Webhook Integration
Connects
NotionGmailOpenRouter

The problem it solves

Visitors sign up for updates or send a message through your site, but without a system watching, those leads can sit unanswered. Answering the same questions about your background and work over and over also eats into time you'd rather spend on projects.

Who it fits

Freelancers, consultants, or small agencies running a portfolio website.

How it works

  1. A visitor submits the newsletter signup form
  2. Their email is saved and marked as subscribed
  3. A visitor sends a message through the contact form
  4. The message is forwarded straight to your Gmail inbox
  5. A visitor asks the chat assistant a question and gets an answer pulled from your real project and experience data
What you get

Signups, messages, and visitor questions handled together

You get newsletter signups saved automatically, contact form messages forwarded straight to your inbox, and visitor questions answered by a chat assistant.

What you get

Captured newsletter subscribers, forwarded contact messages, and instant AI-answered chat replies.

What you need

A Notion account, a Gmail account, and an OpenRouter API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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