Send automatic reminders for upcoming training and webinars

Checks your registrant list and emails reminders to attendees before a training or webinar.

How the work actually flows

It branches. Exactly one path is taken; runs once per one per registrant.

Pattern: Multiple Instances without Synchronization (12) · Exclusive Choice (4)

flowchart TD trig(["scheduled check before session"]):::trigtime s0[("look up upcoming sessions")]:::store s1[["check reminder status per registrant"]]:::mi trig --> s0 s0 -->|"one per one per registrant"| s1 gx{"× already reminded"}:::gate s1 --> gx p00["send reminder email"]:::task gx -->|"not yet reminded"| p00 p10["skip registrant"]:::task gx -->|"already reminded"| p10 p00 --> out p10 --> out out[/"reminder emails sent to registrants"/]:::out pay{{"fewer no-shows without manual reminders"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itRuns once per itemA record or sheetOne path onlyResultPayoff
Build size
Standard

A mid-size build with several tools working together.

Business functions
Email AutomationSpreadsheet & Database Ops
Connects
AirtableGmail

The problem it solves

People sign up for your webinar or training and then forget about it, leading to no-shows you can't afford. Sending individual reminder emails to every registrant is tedious and easy to forget when you're busy.

Who it fits

Anyone running scheduled trainings or webinars who wants to cut down on no-shows.

How it works

  1. A scheduled check runs ahead of each session
  2. The system looks up upcoming sessions and their registrants in Airtable
  3. Each registrant is checked to confirm they haven't already been reminded
  4. A reminder email is sent to every registrant on the list
What you get

No-shows you never have to chase

Every registrant gets a timely reminder before your training or webinar, so more people show up ready to attend.

What you get

Reminder emails sent automatically to everyone registered for an upcoming session.

What you need

An Airtable base and a Gmail account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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