Turn meeting notes into logged decisions and action items

Reads your meeting notes, logs decisions and action items in Notion, and emails a summary to attendees.

How the work actually flows

It branches. Every path runs; runs once per each decision and action item.

Pattern: Parallel Split (2) ยท Multiple Instances with a priori Design-Time Knowledge (13)

flowchart TD trig(("you mark notes complete")):::human s0["Read meeting notes"]:::task s1[["Extract decisions and action items"]]:::mi s2[("Log records in Notion")]:::store s3["Send summary to team"]:::task trig --> s0 s0 -->|"one per each decision and action item"| s1 s1 --> s2 gx{"+ Where to send the summary"}:::gate s2 --> gx p00["Send summary email"]:::task gx -->|"Email summary"| p00 p10["Post summary in Slack"]:::task gx -->|"Slack summary"| p10 p00 --> s3 p10 --> s3 out[/"Decisions and action items logged and shared"/]:::out pay{{"No forgotten commitments after meetings"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
A stepRuns once per itemA personA record or sheetEvery pathResultPayoff
Build size
Standard

A mid-size build with several tools working together.

Business functions
Email AutomationMessaging & NotificationsScheduling & Calendar
Connects
NotionOpenAIGmailSlack
Featured in

The problem it solves

After a meeting, decisions and to-dos get buried in scattered notes, and nobody circles back to confirm who's doing what. Important commitments get forgotten until someone asks who was supposed to do that.

Who it fits

Product managers, project managers, or team leads who run regular meetings with decisions and action items.

How it works

  1. You mark a meeting's notes as complete in Notion
  2. AI reads the notes and pulls out every decision and action item
  3. Decisions are logged with rationale and owner, and action items get a deadline and assignee
  4. A meeting summary is emailed to attendees and posted in Slack
What you get

Decisions and action items ready for your review

Your meeting notes turn into a logged record of decisions and action items with owners and deadlines, then a summary goes out to attendees.

What you get

Logged decision and action item records in Notion, plus a summary email and Slack post for the team.

What you need

A Notion account with meeting databases, an OpenAI API key, a Gmail account, and a Slack workspace.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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