Send a personalized certificate after a form is submitted

A form submission pulls in the person's details, builds a custom certificate in Google Slides, and emails it to them.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4)

flowchart TD trig>"form submitted"]:::trig s0[("look up participant record")]:::store s1["check email matches on file"]:::task trig --> s0 s0 --> s1 gx{"× does email match record"}:::gate s1 --> gx p00["build certificate from template"]:::task gx -->|"email matches"| p00 p01["email certificate to participant"]:::task p00 --> p01 p10["stop process"]:::task gx -->|"email mismatch"| p10 p01 --> out p10 --> out out[/"certificate emailed to participant"/]:::out pay{{"certificates issued without manual work"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepA record or sheetOne path onlyResultPayoff
Build size
Standard

A mid-size build with several tools working together.

Business functions
Email AutomationSpreadsheet & Database OpsSurvey & Feedback
Connects
Google SheetsGoogle SlidesGmail

The problem it solves

You want to reward people who complete a course or event with a certificate, but making each one by hand takes forever. Manually copying names into a template and emailing them one by one does not scale.

Who it fits

Course creators, trainers, or event organizers who issue completion certificates.

How it works

  1. A participant submits their name, age, phone number, and email through an online form
  2. The system looks up their record in Google Sheets
  3. It checks the email on file matches before proceeding
  4. A Google Slides certificate template is updated with their details
  5. An email with the certificate link is sent to the participant
Quick estimate

What it is worth to you

Your numbers, your hourly cost. We add nothing hidden.

per month
minutes
$ per hour
0Hours freed per month
0Value per year at your hourly cost

Assumes every certificate still needed matches what you'd have made by hand and freed time goes to other work.

What you get

A personalized digital certificate delivered to the participant's inbox.

What you need

A Google Workspace account with Sheets, Slides, and Gmail access.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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