Turn PDFs in Google Drive into a searchable AI knowledge base

Automatically reads text out of PDFs in Google Drive and makes it searchable through an AI chat.

How the work actually flows

A straight line. Runs once per each chunk of text.

Pattern: Sequence (1) ยท Multiple Instances with a priori Design-Time Knowledge (13)

flowchart TD trig>"new PDF added to folder"]:::trig s0["extract text including scanned pages"]:::svc s1[["split text into chunks"]]:::mi s2["convert chunks into embeddings"]:::svc s3[("store chunks in knowledge base")]:::store s4["answer questions from chat"]:::svc trig --> s0 s0 -->|"one per each chunk of text"| s1 s1 --> s2 s2 --> s3 s3 --> s4 out[/"searchable AI knowledge base"/]:::out pay{{"instant answers without rereading documents"}}:::pay s4 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itAn outside serviceRuns once per itemA record or sheetResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsAI Chatbots & AssistantsKnowledge Base & RAGDocument Processing & OCRFile & Cloud Storage
Connects
Google DriveMistralOpenAI

The problem it solves

Important information is trapped inside PDFs that nobody wants to reread every time a question comes up. Searching across scanned documents by hand is slow, and you end up guessing which file has the answer.

Who it fits

Businesses with a library of PDF documents, contracts, or manuals who want quick, AI-powered answers from them.

How it works

  1. A new PDF is added to a monitored Google Drive folder
  2. The text is extracted from the PDF, including scanned pages
  3. The text is split into chunks and converted into searchable AI embeddings
  4. The chunks are stored in a searchable knowledge base
  5. You can then ask questions in a chat and get answers pulled from the right document
What you get

Answers pulled straight from your own documents

You get instant answers pulled from your contracts, manuals, and PDFs by asking a question in a chat window.

What you get

A searchable knowledge base you can ask questions against in a chat.

What you need

A Google Drive account, a Mistral API key for OCR, and an OpenAI API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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