Automatically flag risky contract terms when a file lands in Drive

AI reviews every new contract uploaded to Google Drive and emails your team when it spots real risk.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4) · Simple Merge (5)

flowchart TD trig>"new contract uploaded to Drive"]:::trig s0["download file and extract text"]:::task s1["AI reviews terms for risk"]:::task s2[("log contract details")]:::store trig --> s0 s0 --> s1 gx{"× is real risk found"}:::gate s1 --> gx p00["send risk alert email"]:::task gx -->|"risk found"| p00 p10["no alert sent"]:::task gx -->|"no risk found"| p10 jn{"○ continue to log"}:::gate p00 --> jn p10 --> jn jn --> s2 out[/"risk alert sent and contract logged"/]:::out pay{{"catches risky terms before signing"}}:::pay s2 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepA record or sheetOne path onlyPaths rejoinResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Email AutomationSpreadsheet & Database OpsFile & Cloud StorageSecurity & Compliance
Connects
Google DriveOpenAIGmailGoogle Sheets

The problem it solves

Reading every contract line by line to catch risky terms takes time your team doesn't always have, and it's easy to miss something buried in the fine print. Without a consistent review process, risky clauses can slip through unnoticed.

Who it fits

Legal, procurement, or operations teams who review contracts before they're signed.

How it works

  1. A new contract file is uploaded to a monitored Google Drive folder
  2. The system downloads the file and extracts its text
  3. AI reviews the legal, commercial, and financial terms for risk
  4. If real risk is found, a detailed alert email is sent to your team
  5. Every contract's details and risk level are logged in Google Sheets
What you get

Contracts that don't come back to bite you

Every new contract gets checked for risky terms automatically, with a detailed alert sent to your team when something needs a second look.

What you get

A risk alert email when it matters, and a logged record of every contract reviewed.

What you need

A Google Drive account, an OpenAI API key, a Gmail account, and a Google Sheets account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

Related automations

Back to the AI Playbook