Automatically deliver digital products after an Etsy sale

Automatically sends the right digital file and a branded email to customers the moment they buy on Etsy.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4) · Simple Merge (5)

flowchart TD trig>"new etsy order placed"]:::trig s0["find matching product file"]:::task s1["send delivery email"]:::task s2[("record fulfillment log")]:::store trig --> s0 s0 --> s1 gx{"× did email send succeed"}:::gate s1 --> gx p00["confirm delivery"]:::task gx -->|"delivery succeeded"| p00 p10["log delivery error"]:::task gx -->|"delivery failed"| p10 jn{"○ record log entry"}:::gate p00 --> jn p10 --> jn jn --> s2 out[/"digital file delivered automatically"/]:::out pay{{"no missed orders"}}:::pay s2 --> out out --> pay s1 -. "failures recorded, run continues" .-> out classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepA record or sheetOne path onlyPaths rejoinResultPayoff
Build size
Standard

A mid-size build with several tools working together.

Business functions
Email AutomationAPI & Webhook Integration
Connects
GmailEtsy

The problem it solves

Every time someone buys a digital download from your Etsy shop, you have to notice the order, find the right file, and email it manually, hoping you don't mix up orders during a busy week. A single missed delivery can mean a bad review.

Who it fits

An Etsy seller of digital products who wants every order fulfilled instantly and correctly, day or night.

How it works

  1. A new Etsy order comes in automatically
  2. The system checks which product was purchased and finds the matching file
  3. It sends the customer a branded email with their file attached
  4. Any delivery errors are caught and logged so nothing gets missed
  5. You receive a fulfillment log confirming every order was delivered
Quick estimate

What it is worth to you

Your numbers, your hourly cost. We add nothing hidden.

per week
minutes
$ per hour
0Hours freed per month
0Value per year at your hourly cost

Assumes every order previously required manual file lookup and emailing, and that freed hours are put to other work.

What you get

A branded delivery email sent to each customer with their purchased file, plus a log of every fulfillment.

What you need

A Gmail account and a connection from your Etsy shop.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

Related automations

Score and route new leads automatically with AI and Slack alerts

Reads new leads from email or web forms, scores them with AI, updates your CRM, and alerts your team on Slack.

Advanced

Run A/B tested email campaigns tracked in Google Sheets

Sends A/B tested email campaigns from Gmail, tracks results in Google Sheets, and reports progress in Slack.

Advanced

Read invoices from Gmail and log them to Google Sheets automatically

Pulls invoice attachments out of your inbox, reads the details with AI, and records them in a spreadsheet.

Advanced

Rewrite AI-written content so it reads naturally and human

Takes text you paste in, rewrites it so it sounds natural, then saves it to Google Docs and emails you the result.

Advanced
Back to the AI Playbook