Let employees ask questions about company policy instantly

A chatbot answers employee policy questions instantly using your actual HR documents as the source.

How the work actually flows

A straight line.

Pattern: Sequence (1)

flowchart TD trig>"employee asks a question"]:::trig s0[("search stored policies")]:::store s1["find relevant section"]:::task s2["reply with answer"]:::task trig --> s0 s0 --> s1 s1 --> s2 out[/"accurate policy answer given"/]:::out pay{{"hr time freed from repeat questions"}}:::pay s2 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepA record or sheetResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsAI Chatbots & AssistantsKnowledge Base & RAGFile & Cloud Storage
Connects
Google DriveOpenAIPinecone

The problem it solves

Employees interrupt HR with the same policy questions again and again, and HR staff spend time repeating answers that are already written down somewhere. Finding the right policy document yourself takes longer than it should.

Who it fits

An HR team at a company that wants employees to get policy answers without waiting on a person.

How it works

  1. HR uploads a new policy document to Google Drive
  2. The system reads, splits, and stores it so it can be searched
  3. An employee asks the chatbot a policy question
  4. The chatbot searches the stored policies for the relevant section
  5. It replies with a clear, accurate answer based only on your documents
What you get

Policy answers employees get without waiting on HR

You get employees instant, accurate answers to policy questions pulled straight from your own HR documents, any time of day.

What you get

An instant, accurate answer to an employee's policy question, sourced from your own documents.

What you need

A Google Drive account, an OpenAI API key, and a Pinecone account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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