Capture leads on Telegram with a limited free-message chatbot

A Telegram bot chats with prospects, then asks for their name, phone, and email before their free messages run out.

How the work actually flows

It repeats. Repeats another message before limit.

Pattern: Structured Loop (21)

flowchart TD trig>"user messages the bot"]:::trig s0["receives message"]:::task s1["replies and counts messages"]:::task s2["asks for contact details"]:::task s3[("saves details to sheet")]:::store s4["ends conversation"]:::task trig --> s0 s0 --> s1 s2 --> s3 s3 --> s4 lp{"after two free replies"}:::gate s1 --> lp lp -. "another message before limit" .-> s0 lp -->|"finished"| s2 out[/"sheet of captured leads"/]:::out pay{{"captures contacts before free trial ends"}}:::pay s4 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepA record or sheetRepeat or finishResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsMessaging & NotificationsSpreadsheet & Database Ops
Connects
TelegramGoogle SheetsOpenAI

The problem it solves

You want people to try chatting with your Telegram bot, but you also want their contact information before you give away unlimited free access. Manually messaging every user to ask for their details and tracking who has answered is tedious.

Who it fits

Businesses using a Telegram bot for customer interaction who want to capture leads before giving unlimited free access.

How it works

  1. A user sends a message to your Telegram bot
  2. The bot replies normally for the first two messages while counting usage
  3. On the third message it asks for the user's name, then their phone and email
  4. Every contact detail is saved to a Google Sheet as it comes in
  5. Once the free message limit is reached, the bot ends the conversation politely
What you get

Contact details captured before the chat ends

Prospects chatting with your Telegram bot get asked for their name, phone, and email, and every detail is saved for you.

What you get

A Google Sheet of captured leads with name, phone, email, and how much of their free trial they used.

What you need

A Telegram bot, a Google Sheets account, and an OpenAI API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

Related automations

Send personalized birthday messages to employees automatically

Checks your team roster each day and sends a warm, AI-written birthday message to whoever's birthday is next.

Standard

Turn phrases sent by chat into language-learning flashcards with AI

Send a phrase over chat and AI writes the meaning and an example sentence, saved for flashcard study.

Advanced

Turn a text idea into an AI video and publish it everywhere

Turns a short text prompt into an AI-generated video, lets you approve it on Telegram, then posts it to five social platforms.

Advanced

Track expenses and budgets automatically from a text message

Text your spending to a chat bot and it logs the expense, tracks your budget, and warns you before you overspend.

Advanced
Back to the AI Playbook