Sync contacts from Google Sheets into SeaTable automatically

Keeps a SeaTable contact database matched to your Google Sheet, updating existing records and adding new ones.

How the work actually flows

It branches. Exactly one path is taken; runs once per each contact row in the sheet.

Pattern: Exclusive Choice (4) · Multiple Instances without Synchronization (12)

flowchart TD trig(["scheduled or on-demand run"]):::trigtime s0[("read contacts from sheet")]:::store s1[["check contact by email"]]:::mi trig --> s0 s0 -->|"one per each contact row in the sheet"| s1 gx{"× does contact already exist"}:::gate s1 --> gx p00["update record"]:::task gx -->|"existing contact"| p00 p10["insert record"]:::task gx -->|"new contact"| p10 p00 --> out p10 --> out out[/"seatable database matches sheet"/]:::out pay{{"no duplicate or stale contacts"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itRuns once per itemA record or sheetOne path onlyResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Spreadsheet & Database Ops
Connects
Google SheetsSeaTable

The problem it solves

Keeping a contact database up to date when you're also managing a spreadsheet means double entry, and it's easy for the two to fall out of sync. You end up unsure which version has the latest information, or you get duplicate contacts because nobody checked first.

Who it fits

A small business or team using Google Sheets as a lead list and SeaTable as their database.

How it works

  1. The process runs against your Google Sheet, on demand or on a schedule
  2. Each contact is checked against SeaTable by email
  3. If the contact already exists, their record is updated
  4. If it's new, a fresh record is inserted
What you get

Contact records that always match between your tools

Your SeaTable contacts stay perfectly in sync with your Google Sheet, automatically.

What you get

An up-to-date SeaTable database that matches your Google Sheet with no duplicates.

What you need

A Google account and a SeaTable account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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