Score sales call recordings with AI and log results to Google Sheets

Every sales call recording gets analyzed by AI for progress and coaching tips, then logged in a spreadsheet.

How the work actually flows

A straight line. Runs once per each call recording.

Pattern: Sequence (1) ยท Multiple Instances without Synchronization (12)

flowchart TD trig(["scheduled recording pull"]):::trigtime s0["Pull recent call recordings"]:::task s1[["Download and back up recording"]]:::mi s2["Analyze audio with AI"]:::svc s3[("Log score and advice")]:::store trig --> s0 s0 -->|"one per each call recording"| s1 s1 --> s2 s2 --> s3 out[/"spreadsheet log of scored calls"/]:::out pay{{"consistent call coaching without manual review"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceRuns once per itemA record or sheetResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Voice & PhoneSpreadsheet & Database OpsFile & Cloud Storage
Connects
Zoom PhoneGoogle GeminiGoogle DriveGoogle Sheets

The problem it solves

Your sales calls get recorded but nobody has time to listen back and score them. Coaching moments get lost, and you have no consistent way to see how far each call actually progressed.

Who it fits

Sales managers or team leads who use phone calls for outbound sales and want consistent call reviews.

How it works

  1. On a schedule, recent call recordings are pulled from your phone system
  2. Each recording is downloaded and backed up to Google Drive
  3. The audio is sent to Google Gemini for analysis
  4. AI scores how far the call progressed and gives specific coaching advice
  5. The score, advice, and recording link are logged as a new row in Google Sheets
What you get

Call scores and coaching tips ready for you to review

Every sales call recording gets scored for progress and paired with specific coaching tips, logged automatically in your spreadsheet.

What you get

A Google Sheets log of every call with a progress score, coaching notes, and a link to the recording.

What you need

A Zoom Phone plan with call recording, a Google Gemini API key, and a Google Workspace account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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