Turn a week of scattered notes into an action list automatically

Reads a week of notes with AI and emails you a summary with tasks, deadlines, and top priorities.

How the work actually flows

It branches. Every path runs.

Pattern: Parallel Split (2)

flowchart TD trig(["sunday night schedule"]):::trigtime s0[("pull week's notes")]:::store s1["extract tasks and priorities"]:::task s2["write weekly summary"]:::task trig --> s0 s0 --> s1 s1 --> s2 gx{"+ distribute summary"}:::gate s2 --> gx p00["append summary"]:::task gx -->|"save to notes doc"| p00 p10["send email"]:::task gx -->|"email summary"| p10 p20["send notification"]:::task gx -->|"notify telegram"| p20 p00 --> out p10 --> out p20 --> out out[/"weekly action list and summary"/]:::out pay{{"clear priorities each week"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepA record or sheetEvery pathResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Email AutomationMessaging & NotificationsReporting & Analytics
Connects
Google DocsOpenAIGmailTelegram

The problem it solves

You jot down notes all week but rarely go back and turn them into a real plan. Important tasks and deadlines get buried in a pile of scattered thoughts, and Monday starts without a clear picture of what actually matters.

Who it fits

Solo professionals or teams who keep ongoing notes and want a weekly planning summary.

How it works

  1. Every Sunday night, the system pulls the past week's notes from your Google Doc
  2. AI reads through everything and pulls out tasks, deadlines, and key insights
  3. It writes a summary with your top three priorities for the coming week
  4. The summary is added to your notes doc and sent to your email
  5. You get a Telegram notification letting you know it's ready
What you get

Monday mornings that start with priorities already clear

You get a Sunday-night summary with your top three priorities waiting in your inbox and notes doc.

What you get

A weekly summary with action items, deadlines, and priorities, saved to your notes and sent by email.

What you need

A Google Docs account, an OpenAI API key, and a Telegram bot.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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