Turn invoice photos and PDFs into rows in Google Sheets automatically

Reads any invoice dropped into Google Drive with AI, then adds the extracted details as a new row in Google Sheets.

How the work actually flows

A straight line.

Pattern: Sequence (1)

flowchart TD trig>"invoice file added to drive"]:::trig s0["read document with ocr"]:::svc s1["match fields with ai"]:::svc s2[("add row to sheet")]:::store trig --> s0 s0 --> s1 s1 --> s2 out[/"invoice data entered automatically"/]:::out pay{{"no manual data entry"}}:::pay s2 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itAn outside serviceA record or sheetResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsDocument Processing & OCRImage & Media ProcessingSpreadsheet & Database OpsFile & Cloud StorageFinance & Accounting
Connects
Google DriveGoogle SheetsMistralGoogle Gemini

The problem it solves

Typing invoice details into a spreadsheet by hand is slow, easy to mess up, and nobody enjoys it. Whether it's a scanned PDF or a phone photo, getting the numbers into your books usually means someone stopping what they're doing for data entry.

Who it fits

Freelancers, agencies, or small finance teams that process a steady stream of invoices.

How it works

  1. A new PDF or image is dropped into your Invoices folder in Google Drive
  2. The document is read using OCR
  3. AI matches the extracted fields to the columns in your Google Sheet
  4. A new, structured row is added to the sheet automatically
Quick estimate

What it is worth to you

Your numbers, your hourly cost. We add nothing hidden.

per week
minutes
$ per hour
0Hours freed per month
0Value per year at your hourly cost

Assumes invoice volume stays steady and the freed hours are put toward other work.

What you get

A structured row in Google Sheets with the invoice's key details already filled in.

What you need

A Google Workspace account, a Mistral API key, and a Google Gemini API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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