Score event RSVPs automatically and alert sales to hot leads

Scores every event RSVP with AI and instantly alerts sales when a strong prospect signs up.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4) · Simple Merge (5)

flowchart TD trig>"new RSVP submitted"]:::trig s0["score lead with AI"]:::task s1[("log score to spreadsheet")]:::store trig --> s0 gx{"× is lead score high"}:::gate s0 --> gx p00["add contact to HubSpot"]:::task gx -->|"high scoring lead"| p00 p01["alert sales in Slack"]:::task p00 --> p01 p10["add to nurture list"]:::task gx -->|"low scoring lead"| p10 jn{"○ continue to logging"}:::gate p01 --> jn p10 --> jn jn --> s1 out[/"scored leads routed and logged"/]:::out pay{{"sales focuses on hot leads"}}:::pay s1 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepA record or sheetOne path onlyPaths rejoinResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
CRM & Sales PipelineLead Generation & ProspectingMessaging & NotificationsSpreadsheet & Database OpsAPI & Webhook Integration
Connects
HubSpotSlackOpenAIGoogle Sheets

The problem it solves

You have hundreds of event signups and no fast way to tell which ones are actually worth a sales call. By the time someone manually reviews the list, a hot prospect has already lost interest or booked with someone else.

Who it fits

Event organizers or sales teams running conferences, webinars, or meetups.

How it works

  1. A new RSVP comes in from your registration form
  2. AI reads the job title, company, and intent to score the lead
  3. High-scoring signups are added to HubSpot and posted to Slack for sales
  4. Lower-scoring signups are routed into a nurture list instead
  5. Every score is logged to a spreadsheet so you can track results over time
What you get

RSVPs ranked by how promising they are

Every event RSVP gets scored automatically, and your sales team hears about the strongest prospects right away.

What you get

A scored RSVP list, an updated HubSpot contact for hot leads, and a Slack alert to sales.

What you need

A form tool connected to the automation, an OpenAI API key, a HubSpot account, and a Slack workspace.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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