Move and clean up files between servers automatically on a schedule

Files are transferred between servers on a schedule, verified, and removed from the source once confirmed safe.

How the work actually flows

It branches. Exactly one path is taken; runs once per one per matching file.

Pattern: Multiple Instances without Synchronization (12) · Exclusive Choice (4) · Simple Merge (5)

flowchart TD trig(["scheduled transfer time"]):::trigtime s0["find matching files"]:::task s1[["transfer each file"]]:::mi s2["verify transfer succeeded"]:::task s3["send summary notification"]:::task trig --> s0 s0 -->|"one per one per matching file"| s1 s1 --> s2 gx{"× did transfer succeed"}:::gate s2 --> gx p00["delete original file"]:::task gx -->|"success"| p00 p10["keep file flag error"]:::task gx -->|"failure"| p10 jn{"○ results collected"}:::gate p00 --> jn p10 --> jn jn --> s3 out[/"files transferred and verified safely"/]:::out pay{{"reliable hands-off file syncing"}}:::pay s3 --> out out --> pay s2 -. "failures recorded, run continues" .-> out classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepRuns once per itemOne path onlyPaths rejoinResultPayoff
Build size
Standard

A mid-size build with several tools working together.

Business functions
Email AutomationMessaging & Notifications
Connects
FTPEmail

The problem it solves

You or your IT team manually move files between servers, forgetting steps or missing transfers overnight. Mistakes during manual transfers risk data loss or duplicate files piling up. You want confirmation that transfers succeeded before old files are deleted.

Who it fits

A business or IT team that regularly moves files between servers, such as for backups or data syncing.

How it works

  1. A schedule starts the transfer at set times
  2. The system finds files on the source server matching your criteria
  3. It downloads and uploads each file to the destination server
  4. It confirms the transfer succeeded before removing the original file
  5. You receive an email and message summarizing what was moved or any errors
What you get

Files that land on the right server every time

Files move between servers on schedule and get verified before the originals are cleared away.

What you get

Files safely relocated between servers, with a notification confirming success or flagging errors.

What you need

FTP access on both servers and an email account for notifications.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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