Find and qualify job leads for recruitment outreach automatically

The system scrapes job postings, checks for duplicates, and uses AI to score which ones are worth pursuing.

How the work actually flows

It branches. Exactly one path is taken; runs once per each job listing found.

Pattern: Exclusive Choice (4) · Multiple Instances without Synchronization (12)

flowchart TD trig(("user submits target roles")):::human s0["search job boards for postings"]:::svc s1[["check sheet for duplicates"]]:::mi trig --> s0 s0 -->|"one per each job listing found"| s1 gx{"× is listing a duplicate"}:::gate s1 --> gx p00["skip listing"]:::task gx -->|"duplicate listing"| p00 p10["score relevance with ai"]:::task gx -->|"new listing"| p10 p11["save lead to sheet"]:::task p10 --> p11 p00 --> out p11 --> out out[/"spreadsheet of qualified job leads"/]:::out pay{{"fresh leads without manual searching"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
An outside serviceRuns once per itemA personOne path onlyResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Spreadsheet & Database OpsWeb Scraping & Data CollectionResearch & Market IntelligenceSurvey & FeedbackHR & Recruiting
Connects
ApifyGoogle SheetsOpenAI

The problem it solves

Sourcing new hiring leads means manually searching job boards and guessing which postings are worth your time. Recruiters waste hours chasing leads that were never a good fit or that were already found before. You need a steady stream of fresh, qualified leads without the manual digging.

Who it fits

A recruitment agency or HR consultancy sourcing bulk hiring opportunities.

How it works

  1. You submit job roles and locations you want to target through a form
  2. The system searches job boards for matching postings
  3. It checks each listing against your spreadsheet to skip duplicates
  4. AI scores each new job based on how relevant it is for hiring outreach
  5. Qualified leads are saved to your spreadsheet, ready for follow-up
What you get

Qualified leads ready for your review

You get a shortlist of promising job openings scored and organized in your spreadsheet, ready for your team to follow up on.

What you get

A spreadsheet of new, AI-qualified job leads ready for outreach.

What you need

An Apify account, a Google Sheets account, and an OpenAI API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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