Log receipts to Google Sheets and Notion just by texting a photo

Send a photo of a receipt by text and the AI reads it, then logs the vendor, amount, and date for you.

How the work actually flows

It branches. Every path runs; all paths must finish before it continues.

Pattern: Parallel Split (2) · Synchronisation (3) · Transient Trigger (23)

flowchart TD trig>"receipt photo texted in"]:::trig s0["scan receipt image"]:::task s1["extract details with ai"]:::task s2["send confirmation"]:::task trig --> s0 s0 --> s1 gx{"+ where to save transaction"}:::gate s1 --> gx p00["log to google sheets"]:::task gx -->|"spreadsheet"| p00 p10["log to notion"]:::task gx -->|"notion database"| p10 p20["archive receipt image"]:::task gx -->|"drive archive"| p20 jn{"+ all saved"}:::gate p00 --> jn p10 --> jn p20 --> jn jn --> s2 out[/"expense logged across systems"/]:::out pay{{"no manual receipt entry"}}:::pay s2 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff

Starts itA stepEvery pathWaits for allResultPayoff

Build size

Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions

Messaging & NotificationsDocument Processing & OCRSpreadsheet & Database OpsFile & Cloud StorageFinance & Accounting

Connects

TelegramOpenAIGoogle SheetsGoogle DriveNotion

The problem it solves

You or your team collect paper and digital receipts all month, then spend hours typing vendor names, amounts, and dates into a spreadsheet before you can close the books. Receipts get lost, misfiled, or forgotten until tax season.

Who it fits

Small business owners and teams who need to track expenses without manual data entry.

How it works

A photo or text of a receipt is sent through a messaging app
The image is scanned and the text is pulled out automatically
AI reads the text and identifies the vendor, amount, date, and category
The transaction is saved to Google Sheets and Notion, and the receipt image is archived
A confirmation message with the transaction details is sent back

Quick estimate

What it is worth to you

Your numbers, your hourly cost. We add nothing hidden.

Receipts logged per week

per week

Minutes to log one receipt by hand

minutes

Loaded hourly cost

$ per hour

0Hours freed per month

0Value per year at your hourly cost

Assumes freed time is redirected to other work and that receipts are currently typed in one at a time.

What you get

A logged expense entry with vendor, amount, date, and category, plus an archived copy of the receipt.

What you need

A Telegram account, an OCR service, an OpenAI API key, and Google Sheets, Google Drive, and Notion accounts.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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