Turn pickup request emails into optimized delivery routes

Reads pickup request emails, plans the best multi-stop route, and emails back a ready-to-use pickup plan.

How the work actually flows

A straight line. Runs once per one per pickup stop.

Pattern: Sequence (1) · Multiple Instances without Synchronization (12)

flowchart TD trig>"pickup request email arrives"]:::trig s0[["convert stops to coordinates"]]:::mi s1["calculate optimal route order"]:::svc s2["send route confirmation email"]:::task trig --> s0 s0 --> s1 s1 --> s2 out[/"optimized route confirmed by email"/]:::out pay{{"less driver time wasted on planning"}}:::pay s2 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff

Starts itA stepAn outside serviceRuns once per itemResultPayoff

Build size

Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions

AI Agents & Autonomous SystemsEmail AutomationSpreadsheet & Database Ops

Connects

GmailGoogle SheetsOpenAIOpenRouteService

Featured in

Logistics and trucking companies Independent pharmacies

The problem it solves

Planning the best order to visit multiple pickup stops takes time and is easy to get wrong, wasting driver hours and fuel. You also lose time manually replying to every collection request with route details.

Who it fits

Logistics or reverse-logistics teams managing multi-stop pickups, such as reusable packaging collection.

How it works

A new pickup request email arrives in Gmail
AI reads the email and pulls out the store, address, and requested time
Each stop is converted into map coordinates
A route-planning service works out the fastest order to visit every stop
AI writes a confirmation email with the route and timing, sent back automatically

Quick estimate

What it is worth to you

Your numbers, your hourly cost. We add nothing hidden.

Pickup requests you plan and confirm per week

per week

Minutes to plan the route and reply by hand per request

minutes

Loaded hourly cost of the person who plans routes

$ per hour

0Hours freed per month

0Value per year at your hourly cost

Assumes freed hours go to other dispatching work and does not count any fuel or driving-time savings from a better route.

What you get

An emailed pickup confirmation with the optimized stop order and estimated driving time.

What you need

A Gmail account, a Google Sheets account, an OpenRouteService API key, and an OpenAI API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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