Automatically transcribe audio files and log them in a spreadsheet

Uploads new audio recordings to cloud storage, transcribes them automatically, and logs the text in a spreadsheet.

How the work actually flows

A straight line.

Pattern: Sequence (1)

flowchart TD trig>"new audio file uploaded"]:::trig s0["copy file to cloud storage"]:::task s1["start transcription job"]:::svc s2["wait for job to finish"]:::task s3[("log transcript to sheet")]:::store trig --> s0 s0 --> s1 s1 --> s2 s2 --> s3 out[/"transcript logged in spreadsheet"/]:::out pay{{"no manual transcription work"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceA record or sheetResultPayoff
Build size
Standard

A mid-size build with several tools working together.

Business functions
Voice & PhoneKnowledge Base & RAGImage & Media ProcessingSpreadsheet & Database OpsFile & Cloud Storage
Connects
Google DriveAWS S3AWS TranscribeGoogle Sheets

The problem it solves

Typing up transcripts of meetings, interviews, or voice memos by hand takes forever and always falls to the bottom of the to-do list. Recordings pile up with nobody getting around to writing them up.

Who it fits

A business that regularly records calls, meetings, or interviews and needs them in text form.

How it works

  1. A new audio file is uploaded to Google Drive
  2. The file is copied to cloud storage for processing
  3. A transcription job is started and the system waits for it to finish
  4. The finished transcript details are added to a spreadsheet
What you get

Recordings that turn into searchable text on their own

Every recording you upload comes back as clean text logged in a spreadsheet, ready to search or share with your team.

What you get

A spreadsheet row with the transcript details for every audio file you record.

What you need

A Google Workspace account and an AWS account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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