Turn scanned invoices into clean structured data automatically

Reads invoices from Google Drive, pulls out every line item and total with AI, and delivers ready-to-use structured data.

How the work actually flows

A straight line.

Pattern: Sequence (1)

flowchart TD trig>"new invoice file appears"]:::trig s0["AI reads scanned invoice"]:::task s1["AI organizes data into record"]:::task s2[("Export structured invoice data")]:::store trig --> s0 s0 --> s1 s1 --> s2 out[/"structured invoice record ready"/]:::out pay{{"hours of manual entry saved"}}:::pay s2 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepA record or sheetResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsDocument Processing & OCRImage & Media ProcessingFile & Cloud StorageFinance & Accounting
Connects
Google DriveMistral AIOpenAI

The problem it solves

You spend hours retyping invoice numbers, line items, and totals into your accounting system, and every manual entry is a chance for costly errors. Multi-page PDFs and scanned invoices from different vendors never look the same, which makes the work slower and more error-prone.

Who it fits

Finance and accounts payable teams at small and mid-size businesses handling regular vendor invoices.

How it works

  1. New invoice file appears in Google Drive
  2. AI reads the scanned or PDF invoice, even multi-page ones
  3. AI organizes the vendor, dates, line items, and totals into a clean record
  4. Structured invoice data is exported and ready for your accounting system
Quick estimate

What it is worth to you

Your numbers, your hourly cost. We add nothing hidden.

per week
minutes
$ per hour
0Hours freed per month
0Value per year at your hourly cost

Assumes extracted data is accurate enough to skip manual entry and that freed hours are redirected to other work.

What you get

A structured, ready-to-import record of every invoice's vendor, dates, line items, and totals.

What you need

A Google Drive account, a Mistral AI account, and an OpenAI API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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