Ask questions and get instant answers from your company documents

Turns your Google Drive files into a chatbot that answers employee questions with sources, no manual lookup needed.

How the work actually flows

It repeats. Repeats follow up question asked; runs once per each new or updated document.

Pattern: Structured Loop (21) ยท Multiple Instances without Synchronization (12)

flowchart TD trig>"employee asks a question"]:::trig s0[["embed company documents"]]:::mi s1["search relevant document sections"]:::svc s2["answer with source citation"]:::task trig --> s0 s0 --> s1 s1 --> s2 lp{"conversation ends"}:::gate s2 --> lp lp -. "follow up question asked" .-> s1 lp -->|"finished"| out out[/"instant answer with citation"/]:::out pay{{"employees self serve answers"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceRuns once per itemRepeat or finishResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsAI Chatbots & AssistantsKnowledge Base & RAGAPI & Webhook IntegrationFile & Cloud Storage
Connects
Google DriveOpenAI

The problem it solves

New hires and even long-time employees waste time hunting through folders for the right policy, procedure, or handbook page. You end up fielding the same questions over and over instead of pointing people to an answer that already exists somewhere in your files.

Who it fits

HR teams and growing companies that want employees to self-serve answers from internal documentation.

How it works

  1. The system watches a designated Google Drive folder for new or updated documents
  2. Each document is automatically split into chunks and converted into searchable data
  3. When someone asks a question through the chat interface, the AI searches your documents for relevant sections
  4. It remembers the conversation so follow-up questions make sense
  5. It replies with an answer and cites the source document
What you get

Questions answered without searching folders

You get instant answers to company questions pulled straight from your internal documents, with sources included.

What you get

A conversational assistant that answers company questions with source citations, pulled straight from your documents.

What you need

A Google Drive account and an OpenAI API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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