Log new sales orders into your spreadsheet by chat

Lets staff text a plain-English order and automatically records it in your stock and orders spreadsheets.

How the work actually flows

A straight line.

Pattern: Sequence (1)

flowchart TD trig>"staff sends order message"]:::trig s0["parse order and check stock"]:::svc s1[("add order row to sheet")]:::store s2[("update stock levels")]:::store trig --> s0 s0 --> s1 s1 --> s2 out[/"orders and stock updated instantly"/]:::out pay{{"accurate records without manual typing"}}:::pay s2 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itAn outside serviceA record or sheetResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsSpreadsheet & Database Ops
Connects
TelegramGoogle SheetsOpenAI
Featured in

The problem it solves

Keeping your stock and orders spreadsheet updated by hand slows down every sale, especially when staff are busy helping customers. Typos and missed entries mean your stock counts stop matching what's actually on the shelf.

Who it fits

Small shop owners or sales staff who track inventory and orders in a spreadsheet.

How it works

  1. A staff member sends a plain message like two shirts by John for 1000
  2. AI reads the message and checks stock availability in your Stock sheet
  3. A new row is added to your Orders sheet with the item, customer, and amount
  4. Stock levels are updated to reflect the new order
Quick estimate

What it is worth to you

Your numbers, your hourly cost. We add nothing hidden.

per week
minutes
$ per hour
0Hours freed per month
0Value per year at your hourly cost

Assumes freed time is put to other work and that manual entry speed and errors stay the same as today.

What you get

An updated orders sheet and adjusted stock counts, entered without typing into a spreadsheet.

What you need

A Telegram bot, a Google Sheets account, and an OpenAI API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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