Find and verify decision-maker contacts with Apollo automatically

The system finds a company's key decision-makers, enriches their details, and has a person confirm the match.

How the work actually flows

A straight line. Runs once per each new company found; a person has to approve before it continues.

Pattern: Sequence (1) ยท Multiple Instances with a priori Run-Time Knowledge (14)

flowchart TD trig(["scheduled check for new companies"]):::trigtime s0[["search decision makers"]]:::mi s1["enrich contact details"]:::svc s2(("verify match with person")):::human s3[("save verified leads")]:::store s4["send weekly summary"]:::task trig --> s0 s0 --> s1 s2 --> s3 s3 --> s4 hg(("person verifies match")):::human s1 --> hg hg -->|"approved"| s2 hg -. "sent back" .-> s1 out[/"verified leads database"/]:::out pay{{"accurate contact list without manual research"}}:::pay s4 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceRuns once per itemA personA record or sheetResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Lead Generation & ProspectingMessaging & NotificationsSpreadsheet & Database OpsSurvey & Feedback
Connects
ApolloGoogle SheetsSlackOpenAI

The problem it solves

Building a list of the right people to contact at target companies is tedious and error-prone by hand. You end up either spending hours on research or reaching out to the wrong person entirely.

Who it fits

Sales and marketing teams doing outbound prospecting who need accurate decision-maker contacts.

How it works

  1. A schedule checks Google Sheets for new companies to research
  2. Apollo searches for the company's key decision-makers
  3. Contact details are enriched with LinkedIn, email, and phone
  4. A Slack message asks a person to verify the match
  5. Verified leads are saved and a weekly summary hits Slack
What you get

Verified contacts you trust without cross-checking yourself

You get key decision-makers found and enriched with contact details, with a teammate confirming the match before it's saved.

What you get

An organized, verified leads database plus a weekly Slack summary of new contacts.

What you need

An Apollo account, a Google account, a Slack workspace, and an OpenAI API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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