Turn client intake emails into structured job descriptions

Reads client emails and attachments and turns them into a structured job description automatically.

How the work actually flows

A straight line. Runs once per one per email attachment.

Pattern: Sequence (1) ยท Multiple Instances with a priori Run-Time Knowledge (14)

flowchart TD trig>"new client intake email arrives"]:::trig s0["identify email attachments"]:::task s1[["process each attachment"]]:::mi s2[("back up files to drive")]:::store s3["AI extracts job details"]:::task s4["produce structured job description"]:::task trig --> s0 s0 -->|"one per one per email attachment"| s1 s1 --> s2 s2 --> s3 s3 --> s4 out[/"structured job description ready"/]:::out pay{{"faster start on recruiting"}}:::pay s4 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepRuns once per itemA record or sheetResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsEmail AutomationDocument Processing & OCRFile & Cloud Storage
Connects
GmailGoogle DriveGoogle Gemini
Featured in

The problem it solves

When a new client sends over hiring details, the information is often scattered across an email and a handful of attachments in different formats. Someone has to read through everything and manually pull out the scope, skills, experience, and salary range. That step-by-step data entry slows down how fast you can start recruiting.

Who it fits

A recruiting agency, staffing firm, or HR team that handles a high volume of client hiring requests.

How it works

  1. A new client intake email arrives in Gmail
  2. Attachments like PDFs, Word docs, or images are identified and processed
  3. Files are backed up to Google Drive automatically
  4. AI reads the email and attachments and pulls out job scope, skills, experience, salary, and timeline
  5. A structured job description is produced, ready to use or share
What you get

Job descriptions your team finalizes in minutes

You get client hiring emails turned into a structured job description covering scope, skills, salary, and timeline.

What you get

A structured, ready-to-use job description built from the client's email and attachments.

What you need

A Gmail account, a Google Drive account, and a Google Gemini API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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