Keep tasks in sync between Todoist and Notion automatically

It keeps your task list matched between Todoist and Notion, so updates in one place show up in the other.

How the work actually flows

A straight line. Runs once per each changed task.

Pattern: Sequence (1) ยท Multiple Instances with a priori Run-Time Knowledge (14)

flowchart TD trig(["runs on a schedule"]):::trigtime s0["Check both apps for changes"]:::task s1["Compare task lists"]:::task s2[["Update each app with changes"]]:::mi s3[("Log synced record")]:::store trig --> s0 s0 --> s1 s1 -->|"one per each changed task"| s2 s2 --> s3 out[/"Matching task lists in both apps"/]:::out pay{{"No more manual re-entry"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepRuns once per itemA record or sheetResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
API & Webhook IntegrationProject & Task Management
Connects
TodoistNotionRedis

The problem it solves

You keep tasks in two places because your team prefers Todoist while your planning lives in Notion, and manually copying updates between them means things fall out of sync. Tasks get marked done in one tool but stay open in the other.

Who it fits

People and teams who manage tasks across both Todoist and Notion and want them to stay in sync.

How it works

  1. On a schedule, it checks Todoist and Notion for task changes
  2. It compares the two lists to find anything that has changed or is missing
  3. It updates each tool with the other's latest task status
  4. It keeps a record of what has already been synced to avoid duplicates
What you get

Task lists that always match across both apps

Your tasks stay matched between Todoist and Notion automatically, so an update in one place always shows up in the other.

What you get

Matching, up-to-date task lists in both Todoist and Notion.

What you need

A Todoist account, a Notion account, and a Redis database for tracking sync state.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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