Answer wedding guest questions automatically over WhatsApp

A WhatsApp chatbot recognizes each guest, guides them through RSVP steps, and answers wedding questions using AI.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4) · Simple Merge (5)

flowchart TD trig>"guest sends whatsapp message"]:::trig s0["look up guest record"]:::task s1["classify message type"]:::task s2[("update guest info and status")]:::store trig --> s0 s0 --> s1 gx{"× rsvp or general question"}:::gate s1 --> gx p00["guide through rsvp steps"]:::task gx -->|"rsvp flow"| p00 p10["search wedding details for answer"]:::task gx -->|"question flow"| p10 jn{"○ reply sent"}:::gate p00 --> jn p10 --> jn jn --> s2 out[/"instant accurate reply to guest"/]:::out pay{{"guest questions handled without couple's time"}}:::pay s2 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepA record or sheetOne path onlyPaths rejoinResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsAI Chatbots & AssistantsKnowledge Base & RAGMessaging & NotificationsSpreadsheet & Database OpsAPI & Webhook Integration
Connects
WhatsApp BusinessOpenAIPineconeGoogle Sheets

The problem it solves

Answering the same wedding logistics questions over and over by text gets exhausting, especially as the guest list grows and the date gets closer. Guests end up waiting or asking you the same thing twice, and tracking who has responded adds even more to your plate.

Who it fits

Couples, wedding planners, or event coordinators managing guest communication for a wedding.

How it works

  1. A guest sends a WhatsApp message
  2. The system checks a spreadsheet to see if they are a new or returning guest
  3. It guides them through a personalized RSVP conversation
  4. For general questions, it searches your wedding details to give an accurate answer
  5. Guest info and responses are kept up to date in the spreadsheet
What you get

Guests who get answers without texting you

Your wedding guests message WhatsApp for RSVP help and questions, and get accurate answers pulled from your wedding details.

What you get

Instant, accurate WhatsApp replies to guests, plus an up-to-date spreadsheet of guest status and answers.

What you need

A WhatsApp Business account, an OpenAI account, a Pinecone account, and a Google Sheets account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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