Track how much AI usage each client costs you automatically

Every time the AI processes a file for a client, it logs the exact token usage and cost to a spreadsheet.

How the work actually flows

A straight line.

Pattern: Sequence (1)

flowchart TD trig>"client uploads file"]:::trig s0["extract file content"]:::task s1["structure data with ai"]:::task s2["record token usage and cost"]:::task s3[("log cost to spreadsheet")]:::store trig --> s0 s0 --> s1 s1 --> s2 s2 --> s3 out[/"per-client ai cost log"/]:::out pay{{"accurate per-client cost visibility"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepA record or sheetResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Email AutomationDocument Processing & OCRImage & Media ProcessingSpreadsheet & Database OpsSurvey & Feedback
Connects
OpenAIGoogle Sheets
Featured in

The problem it solves

When you run AI tools for multiple clients, it's nearly impossible to know how much of your AI budget each one is actually using. Without that visibility, you can't price your services fairly or catch a client who's costing you more than they're paying.

Who it fits

Businesses that run AI-powered services for multiple clients and need to track usage costs per client.

How it works

  1. A client uploads a file, like a resume, through a simple form
  2. The system extracts the content and organizes it into structured data using AI
  3. As the AI processes the request, it records the exact token usage and cost
  4. That usage data is logged to a spreadsheet
  5. You can pull totals from the spreadsheet to see what each client is costing you
What you get

Exact AI costs tracked per client automatically

You get an exact record of what each client's AI usage costs, tracked automatically as the work happens.

What you get

A running spreadsheet log of AI token usage and cost broken down by client.

What you need

A self-hosted automation server, an OpenAI API key, and a Google Sheets account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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