Sync new clients from Notion to Clockify automatically

Every new client you add in Notion is automatically created in Clockify for time tracking.

How the work actually flows

A straight line. Runs once per each new client found.

Pattern: Sequence (1) ยท Multiple Instances without Synchronization (12)

flowchart TD trig(["notion table checked every minute"]):::trigtime s0["capture new client details"]:::task s1[["create client in clockify"]]:::mi trig --> s0 s0 -->|"one per each new client found"| s1 out[/"new client created in clockify"/]:::out pay{{"client lists stay in sync automatically"}}:::pay s1 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepRuns once per itemResultPayoff
Build size
Starter

A small build with a couple of connected tools.

Business functions
Project & Task Management
Connects
NotionClockify

The problem it solves

You keep your client list in Notion, but every time you land a new client you also have to remember to set them up in Clockify before you can track time against their work. Skip that step once and your time tracking falls out of sync with your actual client list.

Who it fits

Freelancers and small teams who manage clients in Notion and track billable time in Clockify.

How it works

  1. Your Notion client table is checked every minute
  2. New client details are captured from any new entries
  3. Each new client found is created in your Clockify workspace
What you get

Clients already set up for time tracking

Every new client you add in Notion appears automatically in your Clockify workspace, ready for you to track their time.

What you get

A new client record created in Clockify, matching your Notion client list.

What you need

A Notion account and a Clockify account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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