Track your daily and weekly productivity from calendar and tasks

Each day, your meetings, tasks, and messages are pulled together into an AI-written productivity summary in Slack.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4)

flowchart TD trig(["each weekday morning"]):::trigtime s0["pull calendar tasks and messages"]:::svc s1["analyze workload and focus time"]:::task s2[("log metrics to spreadsheet")]:::store trig --> s0 s0 --> s1 s1 --> s2 gx{"× is it friday"}:::gate s2 --> gx p00["send daily slack summary"]:::task gx -->|"regular weekday"| p00 p10["send weekly strategic review"]:::task gx -->|"friday"| p10 p00 --> out p10 --> out out[/"daily workload summary in slack"/]:::out pay{{"visibility into workload before burnout"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceA record or sheetOne path onlyResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Messaging & NotificationsSpreadsheet & Database OpsProject & Task ManagementScheduling & Calendar
Connects
Google CalendarGoogle SheetsTodoistSlackOpenAI

The problem it solves

It's hard to know if your calendar is too packed or your task list is quietly piling up when you're not tracking it. Reviewing your own week's workload usually only happens after you're already burned out.

Who it fits

Remote workers, freelancers, and managers who want a clear, ongoing view of their workload without tracking it by hand.

How it works

  1. The system runs automatically each weekday morning
  2. It pulls today's meetings, priority tasks, and recent messages
  3. AI analyzes the data for focus time and potential overload
  4. The metrics are logged to your spreadsheet for history
  5. A summary is sent to Slack, with a fuller strategic review every Friday
What you get

Daily view of your workload and focus

You get a clear daily summary of your meetings, tasks, and messages, plus a deeper strategic review of your week every Friday.

What you get

A daily Slack summary of your workload, plus a weekly strategic review every Friday.

What you need

Google Calendar and Sheets accounts, a Todoist account, a Slack workspace, and an OpenAI API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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