Reconcile Stripe, PayPal, and bank revenue automatically each month

The system matches your Stripe, PayPal, and bank records every month and flags anything that doesn't line up.

How the work actually flows

It branches. Every path runs; all paths must finish before it continues.

Pattern: Parallel Split (2) ยท Synchronisation (3)

flowchart TD trig(["monthly schedule fires"]):::trigtime s0["pull revenue from three sources"]:::svc s1["standardize all records"]:::task s2["match transactions flag mismatches"]:::task s3[("generate and archive report")]:::store s4["notify tax agent by email"]:::svc trig --> s0 s1 --> s2 s2 --> s3 s3 --> s4 gx{"+ which payment source"}:::gate s0 --> gx p00["fetch stripe payouts"]:::task gx -->|"stripe"| p00 p10["fetch paypal transfers"]:::task gx -->|"paypal"| p10 p20["fetch bank deposits"]:::task gx -->|"bank"| p20 jn{"+ all sources pulled"}:::gate p00 --> jn p10 --> jn p20 --> jn jn --> s1 out[/"audit ready reconciliation report"/]:::out pay{{"hours saved closing books monthly"}}:::pay s4 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceA record or sheetEvery pathWaits for allResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Email AutomationFile & Cloud StorageFinance & Accounting
Connects
StripePayPalGoogle DriveGmail

The problem it solves

You close the books every month by manually matching Stripe payouts, PayPal transfers, and bank deposits, hoping nothing was missed. Small mismatches are easy to overlook until they become a bigger accounting headache. Your tax preparer needs clean, documented numbers, and putting that together by hand takes hours.

Who it fits

An accounting firm, finance team, or e-commerce business that reconciles revenue across multiple payment sources.

How it works

  1. A monthly schedule pulls revenue data from Stripe, PayPal, and your bank statements
  2. The system standardizes every record into the same format
  3. Transactions are matched and any mismatches are flagged
  4. An audit-ready report is generated and archived to Google Drive
  5. Your tax agent is notified by email that the report is ready
What you get

Revenue records that match every month

Your Stripe, PayPal, and bank records get matched up every month, with anything that doesn't line up flagged for you to review.

What you get

A monthly, audit-ready reconciliation report with discrepancies flagged, archived to Google Drive.

What you need

Stripe, PayPal, and bank statement access, plus Google Drive and Gmail accounts.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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