Automatically set up new hire accounts across your tools

The moment HR submits a new hire, their accounts get created everywhere they need access, automatically.

How the work actually flows

It branches. Every path runs; all paths must finish before it continues.

Pattern: Parallel Split (2) · Synchronisation (3) · Exclusive Choice (4)

flowchart TD trig>"HR submits new hire form"]:::trig s0["create Google Workspace account"]:::svc s1["send welcome email"]:::svc trig --> s0 gx{"+ what accounts are needed"}:::gate s0 --> gx p00["invite employee to Slack"]:::task gx -->|"add to Slack"| p00 p10["provision Jira or Salesforce by department"]:::task gx -->|"department tool setup"| p10 jn{"+ all accounts created"}:::gate p00 --> jn p10 --> jn jn --> s1 out[/"new hire fully provisioned"/]:::out pay{{"no day one access delays"}}:::pay s1 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff

Starts itAn outside serviceEvery pathWaits for allResultPayoff

Build size

Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions

CRM & Sales PipelineEmail AutomationMessaging & NotificationsAPI & Webhook IntegrationProject & Task ManagementHR & Recruiting

Connects

Google WorkspaceSlackJiraSalesforceGmail

The problem it solves

Setting up a new employee's accounts across every tool your company uses takes IT time and easily gets delayed or missed for one system. New hires end up waiting on day one for access they should already have, and department-specific tools like Jira or Salesforce often get forgotten.

Who it fits

IT administrators or HR operations teams onboarding new employees.

How it works

A new hire form submission starts the provisioning process
A Google Workspace account is created and the employee is added to Slack
The employee's department determines what else gets set up, like Jira for Engineering or Salesforce for Sales
Once every account is created, a welcome email is sent with login details

Quick estimate

What it is worth to you

Your numbers, your hourly cost. We add nothing hidden.

New hires onboarded per month

per month

Minutes to manually set up all accounts for one new hire

minutes

Loaded hourly cost

$ per hour

0Hours freed per month

0Value per year at your hourly cost

Assumes account setup is fully completed by the automation with no manual follow-up steps remaining.

What you get

A full set of ready-to-use accounts for the new hire and a welcome email with their access details.

What you need

A Google Workspace admin account, plus accounts for Slack, Jira, Salesforce, and Gmail as needed.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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