Instantly reply to leads from WhatsApp, Instagram, and more

Every new lead message from any channel gets an instant AI reply and is logged to a spreadsheet.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4) · Simple Merge (5)

flowchart TD trig>"lead message arrives on a channel"]:::trig s0["capture lead details"]:::task s1["send and log reply"]:::svc trig --> s0 gx{"× is it business hours"}:::gate s0 --> gx p00["AI writes personalized reply"]:::task gx -->|"during business hours"| p00 p10["send automated away reply"]:::task gx -->|"after hours"| p10 jn{"○ reply ready"}:::gate p00 --> jn p10 --> jn jn --> s1 out[/"instant reply sent and logged"/]:::out pay{{"faster response, no lost leads"}}:::pay s1 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceOne path onlyPaths rejoinResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Email AutomationSpreadsheet & Database OpsAPI & Webhook Integration
Connects
WhatsAppFacebookInstagramLinkedInGmailGoogle Sheets

The problem it solves

Leads message you on WhatsApp, Instagram, Facebook, LinkedIn, and your website, and by the time someone gets around to replying, the lead has often moved on. Keeping track of who replied where, and how fast, is nearly impossible without checking every app separately.

Who it fits

Sales or support teams fielding inbound leads across multiple messaging channels.

How it works

  1. A new message arrives on WhatsApp, Instagram, Facebook, LinkedIn, or the website
  2. The lead's details are captured and normalized into one format
  3. The system checks whether it's within business hours
  4. AI writes a short, natural reply based on the lead's message
  5. The reply is sent back on the same channel and logged to Google Sheets
What you get

Leads who get a reply before they lose interest

Every new lead gets an instant, natural reply no matter which channel they message you on.

What you get

An instant reply sent on the lead's original channel and a logged record of every interaction.

What you need

Accounts for WhatsApp, Facebook, Instagram, and LinkedIn messaging, plus a Google Sheets account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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