Send emails and schedule meetings by texting an AI assistant

Text an AI assistant on Telegram to send emails, book calendar events, or look up a contact, hands-free.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4) · Simple Merge (5)

flowchart TD trig>"message sent to assistant"]:::trig s0["parse request intent"]:::task s1["reply confirmation in telegram"]:::task trig --> s0 gx{"× what type of request"}:::gate s0 --> gx p00["look up contact"]:::task gx -->|"email request"| p00 p01["send email"]:::task p00 --> p01 p10["create calendar event"]:::task gx -->|"calendar request"| p10 p20["find contact info"]:::task gx -->|"contact lookup"| p20 jn{"○ action completed"}:::gate p01 --> jn p10 --> jn p20 --> jn jn --> s1 out[/"requested action completed"/]:::out pay{{"hands free email and calendar work"}}:::pay s1 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepOne path onlyPaths rejoinResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsAI Chatbots & AssistantsEmail AutomationMessaging & NotificationsSpreadsheet & Database OpsScheduling & CalendarCustomer Support & Ticketing
Connects
TelegramGmailGoogle CalendarGoogle SheetsGoogle Gemini

The problem it solves

You're constantly switching between apps just to send a quick email or check your calendar. Between calls and meetings, replying to messages or booking time gets pushed aside until it's forgotten.

Who it fits

Virtual assistants, salespeople, and business owners who manage their own email and calendar on the go.

How it works

  1. A message arrives from you in Telegram, like 'send email to Jane about pricing'
  2. The AI assistant reads the request and figures out what you're asking for
  3. It looks up the contact in Google Sheets if needed
  4. It sends or drafts the email in Gmail, or creates the event in Google Calendar
  5. You get a reply in Telegram confirming what was done
What you get

Tasks handled without opening another app

You can send emails, book meetings, or look up a contact by sending a single text message.

What you get

A completed email, calendar event, or contact lookup, plus a confirmation message in Telegram.

What you need

A Telegram bot, a Google Workspace account (Gmail, Calendar, Sheets), and a Google Gemini API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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