Automate exit interviews and alert HR in Slack

Sends resigning employees an exit interview automatically and alerts HR in Slack when they respond.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4) · Simple Merge (5)

flowchart TD trig[\"employee marked resigned"\]:::trigdata s0["check valid email on file"]:::task s1["send exit interview email"]:::task s2(("employee submits response")):::human s3[("log response and alert hr")]:::store trig --> s0 s1 --> s2 s2 --> s3 gx{"× valid email on file"}:::gate s0 --> gx p00["send exit interview email"]:::task gx -->|"email valid"| p00 p10["stop process"]:::task gx -->|"no valid email"| p10 jn{"○ continue if valid"}:::gate p00 --> jn p10 --> jn jn --> s1 out[/"exit interview completed and logged"/]:::out pay{{"consistent offboarding feedback"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepA personA record or sheetOne path onlyPaths rejoinResultPayoff
Build size
Standard

A mid-size build with several tools working together.

Business functions
Email AutomationMessaging & NotificationsSpreadsheet & Database Ops
Connects
GmailGoogle SheetsSlack

The problem it solves

Exit interviews are easy to forget in the rush of an employee leaving, and chasing down the form and updating records afterward takes yet more time. Feedback that could help you improve retention often just doesn't get collected.

Who it fits

HR teams at small and mid-size businesses who want consistent offboarding without manual follow-up.

How it works

  1. When an employee's status is marked Resigned in your spreadsheet, the process starts
  2. The system checks that a valid email is on file before continuing
  3. An exit interview email with a form link is sent to the employee
  4. When the employee responds, their answers are logged automatically
  5. HR gets a Slack alert, and the employee's record is marked complete
What you get

Exit interviews completed without a single reminder

Your resigning employees receive their exit interview automatically, and HR receives a Slack alert the moment they respond.

What you get

A completed exit interview record, a Slack alert to HR, and an updated employee status in your spreadsheet.

What you need

A Google Workspace account, a Gmail account, and a Slack account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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