Log property maintenance requests from Slack automatically

Captures maintenance reports, photos, and voice notes from Slack and logs them with a reference number.

How the work actually flows

It branches. Any that apply are taken; all paths must finish before it continues.

Pattern: Multi-Choice (6) · Synchronisation (3)

flowchart TD trig>"issue reported in slack"]:::trig s0["assign reference number"]:::task s1["handle attached media"]:::task s2["log report and notify team"]:::task trig --> s0 s1 --> s2 gx{"○ what media was attached"}:::gate s0 --> gx p00["transcribe voice note"]:::task gx -->|"voice note"| p00 p10["file media to drive"]:::task gx -->|"photo or video"| p10 jn{"+ combine into report"}:::gate p00 --> jn p10 --> jn jn --> s1 out[/"logged maintenance report with reference number"/]:::out pay{{"searchable record of every issue"}}:::pay s2 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAny that applyWaits for allResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Voice & PhoneEmail AutomationMessaging & NotificationsSpreadsheet & Database OpsFile & Cloud StorageReal Estate & Property
Connects
SlackGoogle DriveGoogle SheetsOpenAIGmail
Featured in

The problem it solves

Maintenance requests come in through scattered chats, emails, and voice messages, making it hard to track what has been reported and what hasn't been fixed. Without one central record, requests get lost and audits become a scramble.

Who it fits

Property and facility managers who need a clean, searchable record of maintenance issues.

How it works

  1. Someone reports an issue in Slack, including text, photos, video, or a voice note
  2. The system creates a unique reference number for the report
  3. Voice notes are automatically transcribed into text
  4. Photos and videos are filed into organized Google Drive folders
  5. The full report is logged in Google Sheets and the right people are notified by email
Quick estimate

What it is worth to you

Your numbers, your hourly cost. We add nothing hidden.

per week
minutes
$ per hour
0Hours freed per month
0Value per year at your hourly cost

Assumes every request currently gets manually logged, filed, and routed by a person, and that freed hours are put to other work.

What you get

A timestamped, searchable log of every maintenance issue with attached photos and files.

What you need

A Slack workspace, a Google Drive account, a Google Sheets account, an OpenAI API key, and a Gmail account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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