Get a monthly report on your OpenAI spending automatically

Every month, this pulls your OpenAI usage, calculates costs by model, and emails you a PDF report.

How the work actually flows

It branches. Every path runs.

Pattern: Parallel Split (2)

flowchart TD trig(["5th of each month"]):::trigtime s0["pull usage data from OpenAI"]:::task s1[("log usage by day and model")]:::store s2["calculate cost per model"]:::task trig --> s0 s0 --> s1 s1 --> s2 gx{"+ where to send report"}:::gate s2 --> gx p00["email PDF to you"]:::task gx -->|"email report"| p00 p10["save copy to Drive"]:::task gx -->|"archive report"| p10 p00 --> out p10 --> out out[/"monthly cost report emailed and archived"/]:::out pay{{"visibility into AI spend without manual tracking"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepA record or sheetEvery pathResultPayoff
Build size
Standard

A mid-size build with several tools working together.

Business functions
Email AutomationSpreadsheet & Database OpsReporting & AnalyticsFile & Cloud Storage
Connects
OpenAIGoogle SheetsGoogle DriveGmail

The problem it solves

Watching AI costs creep up across different projects and models is hard when the only record is a usage dashboard you have to remember to check. Without a regular breakdown, it's easy to get surprised by the bill or miss which model is driving spend.

Who it fits

Finance teams, product managers, and business owners who rely on OpenAI and need to keep costs under control.

How it works

  1. On the 5th of each month, the automation starts automatically
  2. It pulls last month's usage data directly from your OpenAI account
  3. Usage is broken down by day and model and logged into a spreadsheet
  4. Your spreadsheet calculates the cost for each model automatically
  5. You receive a PDF report by email, with a copy archived to Google Drive
What you get

AI spend broken down without manual pulling

You get a monthly PDF report breaking down your OpenAI spending by model, delivered automatically to your inbox.

What you get

A monthly PDF cost report broken down by AI model, emailed to you and archived automatically.

What you need

An OpenAI account with Admin API access and a Google Workspace account (Sheets, Drive, Gmail).

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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