Let an AI receptionist book appointments on your calendar

Chats with customers, checks your calendar, books appointments, and logs their details automatically.

How the work actually flows

A straight line.

Pattern: Sequence (1)

flowchart TD trig>"customer starts chat"]:::trig s0["answer service and hours questions"]:::task s1["check calendar availability"]:::svc s2["collect customer contact details"]:::task s3["book the appointment"]:::svc s4[("log customer in sheet")]:::store trig --> s0 s0 --> s1 s1 --> s2 s2 --> s3 s3 --> s4 out[/"appointment booked and customer logged"/]:::out pay{{"no missed bookings after hours"}}:::pay s4 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceA record or sheetResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsAI Chatbots & AssistantsSpreadsheet & Database OpsScheduling & Calendar
Connects
Google CalendarGoogle SheetsOpenAI

The problem it solves

Every new customer inquiry means answering the same questions about hours and services, then going back and forth to find a time that works. If you miss a message, that customer may just book with someone else.

Who it fits

Small service businesses like salons, clinics, and consultants who take appointments.

How it works

  1. A customer starts a chat with your AI receptionist
  2. It answers questions about your services, hours, and location
  3. It checks Google Calendar for open times matching what the customer wants
  4. It collects the customer's name and contact details
  5. It books the appointment and logs the customer in Google Sheets
What you get

Appointments logged with all the details

Customers chat with an AI receptionist that checks your calendar, books their appointment, and logs their details automatically.

What you get

A confirmed appointment on your calendar and a new customer record in Google Sheets.

What you need

A Google Calendar account, a Google Sheets account, and an OpenAI API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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