Answer questions with an AI chatbot trained on your documents

A chat assistant searches your stored documents for the answer and responds, or tells you honestly when it doesn't know.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4) · Simple Merge (5)

flowchart TD trig>"customer asks a question"]:::trig s0[("search stored knowledge base")]:::store s1["generate response from passages"]:::task s2["reply to the user"]:::task trig --> s0 s1 --> s2 gx{"× is answer in the documents"}:::gate s0 --> gx p00["write grounded answer"]:::task gx -->|"answer found"| p00 p10["say answer is unknown"]:::task gx -->|"answer not found"| p10 jn{"○ send reply"}:::gate p00 --> jn p10 --> jn jn --> s1 out[/"accurate answer grounded in documents"/]:::out pay{{"instant trustworthy answers without digging"}}:::pay s2 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepA record or sheetOne path onlyPaths rejoinResultPayoff
Build size
Standard

A mid-size build with several tools working together.

Business functions
AI Agents & Autonomous SystemsAI Chatbots & AssistantsKnowledge Base & RAG
Connects
PineconeGoogle Gemini

The problem it solves

Your team or customers keep asking questions that are already answered somewhere in your documents, but nobody wants to dig through files to find the right passage. You want a way to get accurate answers instantly without someone making something up.

Who it fits

Businesses that want an internal or customer-facing chatbot that answers from their own documents.

How it works

  1. Someone asks a question in the chat
  2. The AI assistant searches your stored knowledge base for relevant passages
  3. It reads those passages and writes an answer grounded only in that content
  4. If the answer isn't in your documents, it says so instead of guessing
  5. It remembers recent messages so follow-up questions make sense
What you get

Questions answered straight from your own documents

Anyone can ask a question and get an answer pulled straight from your stored documents, with follow-up questions handled naturally in the same conversation.

What you get

Accurate, grounded answers to questions, sourced only from your own documents.

What you need

A Pinecone account and a Google Gemini API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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