Triage and prioritize your inbox with AI, alerts and a log

Reads new emails with AI, flags urgent ones in Slack, and logs every message in a spreadsheet.

How the work actually flows

It branches. Every path runs; runs once per each new unread email.

Pattern: Parallel Split (2) ยท Multiple Instances with a priori Run-Time Knowledge (14)

flowchart TD trig(["check gmail for new emails"]):::trigtime s0[["extract email details"]]:::mi s1["ai judges urgency"]:::svc trig --> s0 s0 --> s1 gx{"+ where to send results"}:::gate s1 --> gx p00["post summary flagging urgent"]:::task gx -->|"slack alert"| p00 p10["log sender and priority"]:::task gx -->|"spreadsheet log"| p10 p00 --> out p10 --> out out[/"urgent emails flagged and all logged"/]:::out pay{{"nothing important gets buried"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itAn outside serviceRuns once per itemEvery pathResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsEmail AutomationMessaging & NotificationsSpreadsheet & Database Ops
Connects
GmailSlackGoogle SheetsOpenAI

The problem it solves

Important emails get buried under routine messages, and by the time you spot the urgent one it may already be too late. Sorting through a busy inbox by hand eats up time you could spend on real work.

Who it fits

A support, sales or operations team sharing a busy inbox.

How it works

  1. Checks Gmail for new unread emails
  2. Pulls out the sender, subject and body
  3. AI reads the email to judge intent and urgency
  4. Posts a summary to Slack, flagging urgent messages
  5. Logs the sender, summary and priority in a spreadsheet
What you get

Inbox messages flagged by urgency before you open them

New emails get read, judged for urgency, flagged in Slack when pressing, and logged so nothing slips through.

What you get

A prioritized Slack alert for urgent emails and a running log of every email in Google Sheets.

What you need

A Gmail account, a Slack workspace, a Google Sheets account, and an OpenAI API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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