Turn PDF brochures into a searchable AI knowledge base

Reads every tour PDF in a Google Drive folder and stores the content in a searchable AI database for instant answers.

How the work actually flows

A straight line. Runs once per each pdf brochure in the folder.

Pattern: Sequence (1) ยท Multiple Instances without Synchronization (12)

flowchart TD trig(("run against a Drive folder")):::human s0[["pull each PDF from folder"]]:::mi s1["extract and chunk text"]:::task s2["convert chunks to embeddings"]:::task s3[("store in vector database")]:::store trig --> s0 s0 --> s1 s1 --> s2 s2 --> s3 out[/"searchable knowledge base built"/]:::out pay{{"instant answers from brochure content"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
A stepRuns once per itemA personA record or sheetResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Knowledge Base & RAGDocument Processing & OCRFile & Cloud Storage
Connects
Google DriveOpenAIPinecone
Featured in

The problem it solves

Your brochures and tour details live in a stack of PDFs, so when a customer asks a specific question, staff have to dig through documents to find the answer. That slows down every conversation and makes it hard to build tools that can answer questions automatically.

Who it fits

Travel agencies or tour operators with a library of PDF brochures.

How it works

  1. Starts when you run it against a Google Drive folder of PDFs
  2. Pulls each tour brochure from the folder
  3. Extracts and splits the text into manageable chunks
  4. Converts each chunk into a searchable AI embedding
  5. Stores everything in a vector database ready for search
What you get

Answers instantly pulled from every brochure

Every tour brochure you have becomes instantly searchable, so you can hand customers exact answers the moment they ask.

What you get

A searchable knowledge base of your tour packages that AI tools can query for instant answers.

What you need

A Google Drive account, an OpenAI API key, and a Pinecone account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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