Send personalized weekly time tracking reports on Slack

Compares each employee's logged hours to their schedule and sends a personal summary on Slack every Friday.

How the work actually flows

A straight line. Runs once per each employee.

Pattern: Sequence (1) ยท Multiple Instances with a priori Design-Time Knowledge (13)

flowchart TD trig(["every Friday afternoon"]):::trigtime s0["check TMetric time entries"]:::svc s1["compare hours to schedule"]:::task s2[["match Slack account per employee"]]:::mi s3["send personalized summary"]:::task trig --> s0 s0 --> s1 s1 -->|"one per each employee"| s2 s2 --> s3 out[/"personalized weekly hours summary sent"/]:::out pay{{"team knows if they're on track"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceRuns once per itemResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Messaging & NotificationsReporting & AnalyticsHR & Recruiting
Connects
TMetricSlack
Featured in

The problem it solves

Chasing down whether everyone logged their hours for the week, and figuring out who's behind after accounting for time off, is a tedious weekly chore. Employees often don't know how they're tracking until payroll or invoicing catches a problem.

Who it fits

Team leads, operations managers, or HR at agencies and consulting firms that bill by the hour.

How it works

  1. Every Friday afternoon the system checks everyone's TMetric time entries
  2. It compares hours worked against each person's schedule and approved time off
  3. It calculates who is ahead or behind for the week
  4. Each employee's Slack account is matched from a mapping table
  5. A personal summary of hours and status is sent to each person on Slack
What you get

Weekly schedule variance seen at a glance

You get a personal Slack summary each Friday showing exactly how you're tracking against your schedule for the week.

What you get

A personalized weekly Slack message for every employee showing hours worked and whether they're on track.

What you need

A TMetric account and a Slack workspace.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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