Track raw materials inventory and approvals in Google Sheets

Automatically updates stock levels, routes material issue requests for approval, and emails alerts when supplies run low.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4) · Simple Merge (5) · Parallel Split (2)

flowchart TD trig>"form submitted for stock or request"]:::trig s0["determine request type"]:::task s1["check stock levels"]:::task s2["send low stock alert"]:::task trig --> s0 s1 --> s2 gx{"× new stock or material request"}:::gate s0 --> gx p00["update stock levels in sheet and database"]:::task gx -->|"new stock entry"| p00 p10["route for approval"]:::task gx -->|"material request"| p10 p11["update stock after approval"]:::task p10 --> p11 jn{"○ stock updated"}:::gate p00 --> jn p11 --> jn jn --> s1 out[/"inventory updated and approved"/]:::out pay{{"no more manual updates or stockouts"}}:::pay s2 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepOne path onlyPaths rejoinResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
E-commerce & ProductEmail AutomationImage & Media ProcessingSpreadsheet & Database OpsAPI & Webhook Integration
Connects
Google SheetsSupabaseGmail
Featured in

The problem it solves

You spend hours updating spreadsheets every time raw materials come in or go out, and requests for materials sit in someone's inbox waiting for a yes or no. When stock quietly runs low, nobody notices until a production line stalls.

Who it fits

Small manufacturers and inventory managers who track raw materials by hand.

How it works

  1. A form submission for new stock or a material request kicks off the process
  2. Stock levels update in Google Sheets and a database at the same time
  3. Material issue requests are routed for approval by email
  4. Low stock levels are detected automatically
  5. An email alert goes out so nothing runs out unnoticed
What you get

Low stock alerts before you run out

Stock levels update themselves, material requests route for approval automatically, and you get an alert the moment supplies run low.

What you get

An always-current stock record plus an approval trail and low-stock alerts.

What you need

A Google Workspace account, a Supabase project, and a form tool to submit requests.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

Related automations

Win back users who went quiet with a personalized email

Finds users who stopped engaging, tracks them in a sheet, and sends each one a personalized email to bring them back.

Advanced

Manage your HighLevel CRM with an AI agent that knows your data

An AI assistant updates contacts, deals, and calendars in your CRM by pulling context from your documents first.

Advanced

Qualify leads and schedule calls with an AI phone agent

An AI phone agent calls new leads, answers inbound calls, and emails you a summary after every call.

Advanced

Turn a product photo into a 3D marketing video automatically

Upload one product photo and get a polished 3D video back by email, with no manual editing needed.

Advanced
Back to the AI Playbook