Validate and create contacts from Google Sheets automatically

Checks new spreadsheet rows for valid emails and phone numbers, then creates the contact or flags the error.

How the work actually flows

It branches. Exactly one path is taken; runs once per each new or updated row; a person is alerted when a step fails.

Pattern: Exclusive Choice (4) · Simple Merge (5) · Multiple Instances without Synchronization (12)

flowchart TD trig(["spreadsheet checked every minute"]):::trigtime s0[["validate contact info"]]:::mi s1[("record result in sheet")]:::store trig --> s0 gx{"× is contact info valid"}:::gate s0 --> gx p00["create contact record"]:::task gx -->|"valid info"| p00 p10["send alert email"]:::task gx -->|"invalid info"| p10 jn{"○ log result"}:::gate p00 --> jn p10 --> jn jn --> s1 out[/"contact created or error flagged"/]:::out pay{{"clean contact database without manual checking"}}:::pay s1 --> out out --> pay esc(("Alerts a person")):::human s1 -. "if it fails" .-> esc esc -.-> out classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itRuns once per itemA personA record or sheetOne path onlyPaths rejoinResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Email AutomationSpreadsheet & Database Ops
Connects
Google SheetsGmailLEDGERS

The problem it solves

Adding new contacts by hand from a spreadsheet means typos slip through, duplicate emails cause failed entries, and nobody finds out until something breaks downstream. You need contacts checked and created correctly the first time, without babysitting every row.

Who it fits

A back-office or operations team that maintains customer contact records from a shared spreadsheet.

How it works

  1. Checks your spreadsheet for new or updated rows every minute
  2. Confirms the contact name, email, and phone number are valid
  3. Creates the contact automatically if everything checks out
  4. Sends an email alert if information is missing or invalid
  5. Records the result back in the spreadsheet for your records
What you get

Accurate contacts added without double-checking

New spreadsheet entries are checked for valid emails and phone numbers, then added to your contact list or flagged for review.

What you get

Accurately created contact records, plus an email alert and audit log for anything that needed a fix.

What you need

A Google account and a LEDGERS account with API access.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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