Match students to scholarships and email them automatically

Scores every student against the scholarship list with AI and emails each one a personalized list of matches.

How the work actually flows

It branches. Any that apply are taken; runs once per one per student.

Pattern: Multi-Choice (6) · Multiple Instances without Synchronization (12)

flowchart TD trig(["nightly student profile scan"]):::trigtime s0[("pull current scholarship list")]:::store s1[["score each student for eligibility"]]:::mi s2["filter matches against deadlines"]:::task s3["email student their matches"]:::task trig --> s0 s0 -->|"one per one per student"| s1 s1 --> s2 gx{"○ is this a standout match"}:::gate s2 --> gx p00["send match email to student"]:::task gx -->|"student email"| p00 p10["send slack alert for standout"]:::task gx -->|"advisor alert"| p10 p00 --> s3 p10 --> s3 out[/"personalized scholarship match emails sent"/]:::out pay{{"no qualifying deadlines missed"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepRuns once per itemA record or sheetAny that applyResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsCRM & Sales PipelineEmail AutomationSpreadsheet & Database OpsAPI & Webhook Integration
Connects
ClaudeAirtableGoogle SheetsSlack
Featured in

The problem it solves

Matching students to the right scholarships by hand means combing through long lists of eligibility rules for every single student. Advisors run out of time before every match gets checked, so students miss deadlines for scholarships they actually qualify for. Good opportunities slip through simply because no one had time to look.

Who it fits

Schools, colleges, and scholarship programs that manage student profiles and a catalogue of available scholarships.

How it works

  1. New student profiles arrive from a form or on a nightly schedule
  2. The current scholarship list is pulled from your records
  3. AI scores each student against every scholarship for eligibility and fit
  4. Strong matches are filtered and checked against upcoming deadlines
  5. Each student receives a personalized email with their top matches, and the advisor gets a Slack alert for standout cases
What you get

Students matched to funding they'd have never found

Every student gets a personalized shortlist of scholarships matched to their profile, sent straight to their inbox.

What you get

A personalized scholarship match email for each student and an updated record in your CRM.

What you need

An Anthropic account, Airtable, Google Sheets, Slack, and an email sending account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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