Handle WhatsApp support, FAQs, and appointment booking automatically

Answers customer questions and books appointments over WhatsApp, even from voice messages, without any staff time.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4)

flowchart TD trig>"customer sends whatsapp message"]:::trig s0["transcribe voice to text"]:::task s1["check calendar for slots"]:::svc s2["collect customer details"]:::task s3["confirm appointment"]:::svc trig --> s0 s1 --> s2 s2 --> s3 gx{"× faq or booking request"}:::gate s0 --> gx p00["answer from knowledge base"]:::task gx -->|"faq question"| p00 p10["offer slots and confirm"]:::task gx -->|"booking request"| p10 p00 --> s1 p10 --> s1 out[/"question answered or appointment booked"/]:::out pay{{"instant support with no staff time"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceOne path onlyResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsVoice & PhoneMessaging & NotificationsImage & Media ProcessingSpreadsheet & Database OpsScheduling & CalendarCustomer Support & Ticketing
Connects
WhatsAppGoogle SheetsGoogle Calendar
Featured in

The problem it solves

You're stuck answering the same questions and booking appointments by hand every time a customer messages you. Voice notes pile up because someone has to listen to each one before responding, which slows everything down.

Who it fits

Service businesses like clinics, salons, repair shops, or consultants who take bookings and questions over WhatsApp.

How it works

  1. A customer sends a WhatsApp message or voice note
  2. Voice notes are transcribed into text automatically
  3. The assistant answers FAQs and service questions from your knowledge base
  4. For bookings, it checks your calendar and offers open time slots
  5. It collects the customer's details and confirms the appointment on your calendar
What you get

Conversations covered around the clock

You get customer questions answered and appointments booked automatically over WhatsApp, even from voice messages, any time of day.

What you get

A booked appointment on your calendar and an answered customer, with no staff involvement.

What you need

A WhatsApp business messaging account, Google Sheets, Google Calendar, and a speech-to-text service.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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