Sort your inbox and draft replies automatically with AI

AI reads every new email, sorts it by urgency, drafts replies, and alerts you to anything that needs attention now.

How the work actually flows

It branches. Exactly one path is taken; runs once per each new email.

Pattern: Exclusive Choice (4) · Multiple Instances without Synchronization (12)

flowchart TD trig(["checks inbox every 15 minutes"]):::trigtime s0[["check inbox for new email"]]:::mi s1["AI classifies email"]:::task trig --> s0 s0 --> s1 gx{"× how urgent is the email"}:::gate s1 --> gx p00["send instant Slack alert"]:::task gx -->|"urgent"| p00 p10["save AI drafted reply"]:::task gx -->|"needs reply"| p10 p20["label and archive"]:::task gx -->|"routine or spam"| p20 p00 --> out p10 --> out p20 --> out out[/"sorted inbox with draft replies ready"/]:::out pay{{"stop wasting time triaging email"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepRuns once per itemOne path onlyResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Email AutomationMessaging & NotificationsSpreadsheet & Database Ops
Connects
GmailClaudeSlackGoogle Sheets

The problem it solves

Your inbox fills up faster than you can sort it, and urgent messages get buried under newsletters and routine notices. You spend time reading things that don't matter while something important waits.

Who it fits

Business owners or teams who get too much email to manually triage every message.

How it works

  1. Every 15 minutes, the system checks your inbox for new emails
  2. AI reads each one and sorts it as urgent, needs reply, FYI, automated, or spam
  3. Urgent emails trigger an instant alert on Slack
  4. Emails that need a reply get an AI-written draft saved for you to review and send
  5. Everything else is labeled, archived, or logged automatically
What you get

Replies drafted and waiting in your inbox

You get your inbox sorted by urgency with replies drafted for you and an instant alert for anything urgent.

What you get

A sorted inbox, ready-to-send draft replies, instant urgent alerts, and a log of every email handled.

What you need

A Gmail account, an Anthropic API key, a Slack workspace, and Google Sheets.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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