Pull invoice data from email attachments into a spreadsheet

Watches your inbox for supplier invoices and enters the key details into a spreadsheet automatically.

How the work actually flows

A straight line.

Pattern: Sequence (1)

flowchart TD trig>"invoice email arrives"]:::trig s0["convert PDF to text"]:::svc s1["extract invoice details"]:::svc s2["add row to spreadsheet"]:::task trig --> s0 s0 --> s1 s1 --> s2 out[/"invoice details logged in spreadsheet"/]:::out pay{{"faster bookkeeping without manual entry"}}:::pay s2 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Email AutomationDocument Processing & OCRImage & Media ProcessingSpreadsheet & Database OpsFinance & Accounting
Connects
GmailLlamaParseOpenAIGoogle Sheets

The problem it solves

Every supplier invoice has to be opened by hand and its numbers typed into your records, which is slow and prone to mistakes, especially when several arrive at once. At month end, chasing down every invoice becomes its own project.

Who it fits

Finance and accounting teams processing supplier invoices received by email.

How it works

  1. A new invoice email with an attachment arrives
  2. The PDF is downloaded and converted into readable text
  3. AI extracts the key invoice details
  4. The extracted data is added to Google Sheets
Quick estimate

What it is worth to you

Your numbers, your hourly cost. We add nothing hidden.

per week
minutes
$ per hour
0Hours freed per month
0Value per year at your hourly cost

Assumes freed hours go to other work and invoice volume stays roughly steady month to month.

What you get

A new spreadsheet row with the extracted invoice details, ready for bookkeeping.

What you need

A Gmail account, a LlamaParse account, and an OpenAI API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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