Sync interview bookings from your calendar into your hiring tracker

Pulls new interview bookings from your scheduling tool and updates your hiring spreadsheet automatically, then tidies up the rest.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4)

flowchart TD trig>"interview booked in scheduler"]:::trig s0["match booking to candidate by email"]:::task s1["format interview date and time"]:::task s2[("keep tracker current")]:::store trig --> s0 s1 --> s2 gx{"× match found or not"}:::gate s0 --> gx p00["add interview time to tracker"]:::task gx -->|"match found"| p00 p10["remove entry from tracker"]:::task gx -->|"no match or missing details"| p10 p00 --> s1 p10 --> s1 out[/"tracker always shows confirmed interviews"/]:::out pay{{"no manual copying of interview times"}}:::pay s2 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepA record or sheetOne path onlyResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Spreadsheet & Database OpsScheduling & Calendar
Connects
Cal.comGoogle Sheets

The problem it solves

Your team copies interview times from a booking tool into a tracking spreadsheet by hand, which is easy to forget or get wrong. The tracker also fills up with stale or unmatched rows that make it hard to trust.

Who it fits

Recruiters or HR teams managing candidate interviews through a shared tracking spreadsheet.

How it works

  1. A new interview is booked through your scheduling tool
  2. System matches the booking to the right candidate by email
  3. Interview date and time are formatted and added to the tracker
  4. Entries that don't match a candidate or are missing details are removed
  5. Spreadsheet stays clean and current
What you get

A hiring tracker that is always current

Your hiring tracker stays current automatically, with every new interview booking matched to the right candidate.

What you get

An always up to date candidate tracking spreadsheet with confirmed interview times.

What you need

A scheduling tool account and a Google Sheets account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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