Reconcile Stripe payments with your ledger and flag anomalies

Every day it compares Stripe payments to your accounting sheet and flags mismatches for you to review.

How the work actually flows

It branches. Exactly one path is taken; a person is alerted when a step fails.

Pattern: Exclusive Choice (4) · Simple Merge (5)

flowchart TD trig(["daily reconciliation schedule"]):::trigtime s0["Pull recent Stripe charges"]:::svc s1["Compare charges to ledger"]:::task s2[("Log reconciliation results")]:::store s3["Send weekly summary email"]:::task trig --> s0 s0 --> s1 s2 --> s3 gx{"× does charge match ledger"}:::gate s1 --> gx p00["mark as reconciled"]:::task gx -->|"match"| p00 p10["AI explains discrepancy"]:::task gx -->|"mismatch"| p10 p11["alert team in chat"]:::task p10 --> p11 jn{"○ continue to logging"}:::gate p00 --> jn p11 --> jn jn --> s2 out[/"Discrepancies flagged and logged"/]:::out pay{{"Confidence in accurate books"}}:::pay s3 --> out out --> pay esc(("Alerts a person")):::human s2 -. "if it fails" .-> esc esc -.-> out classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceA personA record or sheetOne path onlyPaths rejoinResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Email AutomationMessaging & NotificationsSpreadsheet & Database OpsFinance & Accounting
Connects
StripeGoogle SheetsSlackGmailGoogle Gemini
Featured in

The problem it solves

Matching Stripe payments against your accounting records by hand is tedious and error-prone, and small discrepancies are easy to miss until they become a bigger problem. You want to know right away when a payment doesn't match your books.

Who it fits

A finance team, bookkeeper, or SaaS operator reconciling daily Stripe transactions against their ledger.

How it works

  1. Runs on a schedule and pulls recent Stripe charges
  2. Compares each charge to your Google Sheets ledger by amount, date, and reference
  3. AI reviews any mismatches and explains what likely went wrong
  4. Logs the results to a reconciliation sheet and alerts your team in Slack
  5. Sends a full weekly summary by email every Monday
What you get

Discrepancies you catch before they slip through

You get your Stripe payments checked against your ledger every day, with mismatches explained and summarized for your team each week.

What you get

A reconciliation report in Google Sheets, Slack alerts on discrepancies, and a weekly email summary.

What you need

A Stripe account, Google Sheets, Slack, Gmail, and Google Gemini API access.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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